Privacy Policy
Privacy Policy

In accordance with the Regulation (EU) 2018/1725 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies, and on the free movement of such data (Regulation), the OKEANO web portal collects your personal information only to the extent necessary to fulfil a precise purpose related to our tasks. This document describes the privacy policy that applies to all data gathered and processed through the OKEANO web portal.

In the scope of the OKEANO CSA, WP5 will dedicate to communication and dissemination activities with the aim to produce a consistent and targeted communication strategy to the All Atlantic Ocean Research and Innovation Alliance. As part of this plan, the OKEANO portal is expected to be a powerful communication tool, being a central electronic platform for the Alliance initiative communications in the scope of the OKEANO CSA as well as all other relevant EU Atlantic projects. It aims to create a strong visual identity in support of a continuous engagement with the stakeholders of the Atlantic Community. The portal will contain key information, news, events and outcomes, links to related information, regular newsletters, a promotional video and a special focus on social media posts.

The regular e-newsletter will compile projects’ progresses, research results & outcomes, events, articles or news on general topics in the Atlantic Marine sphere, job offers, funding calls, interviews with relevant stakeholders, among others.

In this context, the distribution of the regular e-newsletters implies the existence of a project mailing list that enables an extensive dissemination to all relevant stakeholders. The collection of subscribers is ensured by a voluntary registrationThe purpose of this processing operation is to collect the name and e-mail address necessary for the regular invitations through e-mail to access the electronic version of the newsletter.

JPI Oceans is Work package leader of WP5 on All-Atlantic Communication and Outreach, Science Crunchers is task leader T5.4 on updating the website and the Marine Institute is the coordinator of the OKEANO CSA. For any query, please contact

This processing activity, based on Article 5(1)(a) of the Regulation, is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in OKEANO by the following legal acts:

  • European Commission granting of the CSA project: OKEANO CSA, Coordination & Support Action supporting the All-Atlantic Ocean Research and Innovation Alliance and Declaration, Grant Agreement No. 1011580652.

The personal data collected through the online form includes the name, surname and e-mail address.

The data and information gathered through the online form is accessible to JPI Oceans and the Marine Institute which are the owners and processors of this data and only passes this data to third parties for strictly necessary purposes as described in section 8.

If you do not agree with the transfer of your personal data even under conditions described in section 8, please inform

A data subject is the natural person for whom personal data is processed. Each person has the right to be informed on what personal data is being processed and to have access to his or her personal data.

As the data subject, you have the right to:

  • request a copy of your personal details at any time to check the accuracy of the information held;
  • and/or to correct or update this information;
  • You may also ask your personal information to be deleted completely (your right to be forgotten). Simply send us an e-mail at with your request, and we will act and reply you as soon as possible. Note that the GDPR stipulates that each request made must be logged.

Note that at all times, the data subject has the chance to personally unsubscribe from the OKEANO newsletter – an unsubscribe link is provided in every newsletter.

You have the right to object at any time to processing of your personal data. If you would like to apply your right to object, please contact us at

We take care to allow access to personal information only to those who require such access to perform their tasks and duties, and to third parties who have a legitimate purpose for accessing it. Whenever we permit a third party to access personal information, we will implement appropriate measures to ensure the information is used in a manner consistent with this policy and that the security and confidentiality of the information is maintained.

  • Transfers to our members

We may share your personal information with OKEANO members in order to support us in a specific task or initiative.

  • Transfers to third party service providers

In accordance with applicable law, we may make certain personal information available to third parties who provide services to us, including data storage, shared services platform providers, IT developers and support providers and providers of hosting services in relation to our online services. Additionally third parties who provide support and advice including in relation to legal, financial / audit, management consultancy, insurance, health and safety, security and reporting issues, can also access personal data.

Our webportal and e-newsletter provide links to other websites. We do not control, and are not responsible for, the content or practices of these other websites. Our provision of such links does not constitute our endorsement of these other websites, their content, their owners, or their practices. This Privacy Policy does not apply to these other websites, which are subject to any privacy and other policies they may have.

We will update our Privacy Statement whenever necessary. Unless, and until, you object in writing by contacting us at, all changes will apply to the existing information about you that the OKEANO project already holds, and the personal information collected from the effective date of the revised Privacy Statement. Your use of our portal following the effective date of any revision will constitute your acceptance of the terms of the updated Privacy Statement.

In case you have questions, comments or objections related to this Privacy Statement, or on your rights, you can contact us at